Search current mailbox outlook missing.
How to Repair Outlook.
Search current mailbox outlook missing Select the search bar and type a name or subject. It’s been very frustrating trying to find emails without it. You can choose between All Mail, When entering a search termi, and setting the search to Current Folder, and hit Enter, there is absolutely no response. But don't worry, it hasn't disappeared. If "All Mailboxes" is missing, try setting it to "Current Mailbox" first, then switch back. For some time now only 3 criteria are available. Part of my workflow relied on these inbox searches to work correctly. Click Search Tools, Locations to Search, confirm all the locations where you want to search are checked. I have uninstalled and re-installed and reset search options. To rebuild it: Go to Control Panel > Indexing Options > Modify, and uncheck Microsoft Outlook. Clean install on a new pc. Learn how to use MS Outlook's search function to find missing Outlook messages in this short video. Click OK. Some background on Based on your description, I understand that you have a concern about a Folder named 'Search Folders' has disappeared in Outlook (New). Below are five steps to demonstrate how to rebuild your search index on MS Outlook 365: Head to File > Options, then select Search. Step 3: Add Search Tools to Main Tabs. Change the Registry Value: Press Windows Key + R, type regedit, and press Enter. Any help on resolving this would be greatly appreciated! Thank you. It's possible that if you think the "search current mailbox" in Outlook is missing, this option has just been selected to collapse the search bar. To open outlook in safe mode kindly see Open Outlook in safe mode - Office Support (microsoft. I already tried remove profile, rebuild indexing, uninstall and install Microsoft Office, reformat Windows, resetting view but none of Microsoft Outlook Search current mailbox missing. Unless we start start searching everything works fine - I can see check mark in column. 2 weeks ago I received an update to my Microsoft Office 365 and I seem to have lost the option to search All Mailboxes, I am in Classic Outlook Version 2408. g. The search bar which is normally above All, Unread, (which is again above the list of e-mails) is missing. Click OK, then go back and recheck Microsoft Outlook to rebuild the index. Only Current Folder and Current Mailbox it does not work correctly for. It just sits there. Previously, when using the search bar in the Outlook Desktop app, I could select "Search Current Mailbox" for both my own mailbox and the shared mailbox. and on me. I have tried: In the new Outlook version, I have noticed that the search scope options are limited to "Current Mailbox" and "Current Folder". When looking at the shared mailbox in the The Outlook Search function displays items or messages in your Outlook views, such as Mail, Calendar, and Contacts. If it is not listed, remove and re-add the mailbox. From there, click on Indexing Options, select the relevant mailbox, click But, what happens when Outlook search stops working? In this article, we’ll show you nine ways to fix Outlook search. If you'd like to see it for the shared mailbox, as a workaround, you can add it as a separated mailbox. Besides, check what to do Used the Search option in Outlook to find it select View Settings, and click on Reset Current View to restore the default settings and potentially reveal the missing email. and it is the 2016 outlook. Follow these steps: When you perform a search in Outlook, it defaults to searching only the current folder. Praditya Load the Outlook desktop application from your Windows desktop, and locate the Mailbox Search Bar (red box in screenshot). The Outlook Team made a change from the service on 1/23/2024 to address the issue. I work on a customer service team where we have a shared mailbox and the option to search "Current Mailbox" is no longer available. If the Search Box is currently set to “Search All Mailboxes”, you do not need to change anything. In the Outlook Options window, locate and click on Customize Ribbon in the left bar. 0. I am using Outlook 2013 while at work and am having an issue with search. . Close. HKEY_CURRENT_USERSoftwareMicrosoftOffice16. Click Search Tools, Indexing Status, confirm that Outlook has finished indexing all of your items. i am out of options i can try We’ve been having an issue with one of our clients. if you find the Instant Search Box missing from your Outlook app, follow these Product on premise :Microsoft® Outlook® for Microsoft 365 MSO (Version 2408 Build 16. On the Search tab, select All Mailboxes from the dropdown. 4. , it reverts back to "Current Mailbox" even after manually Current Folder: Search only the selected folder; Subfolders: Search the current folder and all folders below it; Current Mailbox: Search all folders and views of the mailbox; All Mailboxes: Search the current mailbox and your Online Archive; All Outlook Items: Search all views, including Mail, Calendar, Contacts, Tasks, etc. 2. 0\Outlook\Search Click Edit > New > DWORD Value. Built-in repair utilities can often fix the problem of an unresponsive Outlook search function. 17928. What you can do is relaunch the Outlook application. Here are two five-step methods to get your email back on track if Outlook doesn't show your recent emails when you conduct a search. They do a "From" e-mail search and search "All Outlook Items", "Subfolders", or "All Mailboxes" None of them yield any results. This change is enabled to the There have been reports of search being broken with shared mailboxes in M365 Current Channel and the Outlook Desktop client since the most recent update. I In Outlook, click File -> Options. e. To further confirm if the issue is related to your customer or account, it is recommended that these users who are unable to search the Current Mailbox properly be logged to a different Outlook client to check for any discrepancies in the issue. The search result will retrieve results from all mailboxes, including the ones in the current folder. Then enter your keywords and press Enter. At the moment we only have current folder, all mailboxes, and all outlook items. Current Mailbox – all mail items in the current mailbox. Give it a try and let me know if it work. However, if I search the Default Mailbox, the search works. Since all mail items, including shared mailbox are stored in the OST file, the file may get too large for Outlook to handle as shared mailbox often In Outlook you can add a column (e. All Outlook Items – all items (mail, calendar, contacts etc) But what if the search bar suddenly disappears from your Outlook interface? A missing search bar seems to be a common issue for some Outlook users. already tried Reset View but no effect. To search for items that have been moved to an auto-expanded archive mailbox, you must search within the folder itself. Someone else experience the same issue, and they were provided with the steps below; however, when I go to add the account and it prompts me for a password, there is no option to select Sign In With Another Account. If you enable the switch, the Search Bar will disappear and if it is Those emails didn't just disappear. However when I specify either to search from Subfolders, All Mailboxes, or All Outlook Items, it works. Make sure the user is actually searching all mailboxes: Click inside the search bar in Outlook. Desktop Submenu. Allow time for Outlook to re-index, and try searching again. The first item to check is if Outlook is on your PC’s The Outlook Team re-enabled the feature that supports searching shared mailboxes and shared mailbox archives with service search. Starting around January 16th, 2025, Outlook 2016 MSI stopped showing the sender in search results and the search results appear as unread. To do this, you will need to add the shared mailbox to your Outlook profile. You’re searching for certain messages in Microsoft Outlook by specific criteria. My outlook is missing the search all mailboxes in the search drop down menu. To do that, the steps are as follows: 1. Rebuild the search index: Access the File menu, go to Options, and choose Search. It is a normal behavior, as the shared mailbox is associated with the primary mailbox as a part of the mailbox. When finding “Outlook search bar missing”, do not panic. Now I want to replace the usual "From" column by a custom column (in order to help with identifying spam). Click the “Search” tab, and you will see all kinds of search options. Locate and click on option “Customize Ribbon”. We’ll start with the easiest and most likely fix, so try these solutions. Did you reset the ribbon to see if that brings it back? I have it on all the search scopes and account types, even shared mailboxes where subfolder search doesn't work. To be clear, what's missing is the input field where the text "Search current mailbox" appears in this example screen shot: Where do I activate it again? According to your description, the Current Mailbox is not visible for the shared mailbox. Still does not appear. Since you mentioned when searching in Current Folders of a shared mailbox, it does not do an accurate search, you may also try troubleshooting steps in this Microsoft article. This is occurring both users who use Cached Exchange mode and those who have it turned off, and both New and Classic Outlook. In Outlook choose File > Options > Search; Select the results option "Current folder. All fixes for shared mailboxes are in these builds and service search is enabled in Beta Channel, Current Channel Preview, and Current Channel. You can choose "All mailboxes", "Current folder" or "All Outlook elements". Once you have done this, you can then access the shared mailbox and search its contents using the Outlook search feature. Select Current Folder as the search scope (only for incomplete search results in the Archive Mailbox) If you use the All Mailboxes or All Outlook Items scopes to search in Outlook, you may find that the Archive Mailbox yields limited or no results. This works perfectly. In the event that the problem doesn’t exist in safe mode, kindly follow the instructions in. STATUS: FIXED. If the scope was the current folder, there would be no need for the In Folder column. 3. If the issue is reproducible on other clients, it may be more relevant to your account itself than to the Outlook client. 0\Outlook\Search REG_DWORD: DisableServerAssistedSearch Value: 1 --Diane Poremsky M365 MVP , specializing This is a strange new behavior that started yesterday (8/10/23). I have a customer with several users who are experience this weird issue with Outlook, where searching “Current Mailbox” returns no results whatsoever, There have been reports of search being broken with shared mailboxes in M365 Current Channel and the Outlook Desktop client since the most recent update. The search defaults to "Current Mailbox". For instance, if you want to search the messages that you sent to specific recipient, you could click the “To” icon. Previously you could find the search bar IN a folder of your mailbox. Select Settings, General, then Search. Scenario. After this, they were no longer able to search in the subfolders of multiple shared mailboxes. If the missing search results in new Outlook are in the Deleted items folder, you can add this folder to your search results: Start new Outlook for Windows. Continue to Step 2. If you perform a search in Outlook 2016 for Mac or Outlook for Mac 2011 and receive a No Results message, or your search is unsuccessful using Mac OS built-in Spotlight . I have my own individual Outlook mailbox and also access to a mailbox which belongs to one of my line managers. When you perform a search in Outlook, it defaults to searching only the current folder. How-To Geek. Image: dennizn/Adobe Stock. In options search I have set the default folders to current folder only. You know there should be results for your search, but no messages are appearing. There are some emails that are not visible in the inbox. Hi, I have recently see a similar problem asked here, but the solution is not working on me. Some people may have both their work and personal email accounts in Outlook. When I do a search in Outlook the column that should show who the email is From is blank, and all emails found are in bold to indicate it is unread. Refer to the 'Outlook search returns no results' and ' Outlook search returns incomplete results ' sections. Fix Incomplete Outlook Search Results Problem. All Mailboxes – all mail accounts you currently have open in Outlook. Previously, when using the search bar in the Outlook put the shared mailbox in online mode meaning uncheck the Use Cached Exchange Mode to download email to an Outlook data file. 0\Outlook\Search. I have a shared mailbox which contains multiple folders, and I want to be able to search my current mailbox in order to search all of the folders within. Android; iPhone; Cellular Carriers; Gaming; Indexing Issues: If Outlook’s search index is corrupted or incomplete, it can prevent searches from working properly. If it All Mailboxes – choose this scope if we have shared mailboxes or other accounts in Outlook. According to your description, I really understand that you are referring to difference in the current feature in New Outlook preview and the classic outlook. In both cases (2010 and 2013), I am typing this into the search field on the upper right corner of the email list, and the search scope is the current mailbox, not the current folder (which is Inbox). here are Ensure Outlook Is on the Search Index. I have a problem with Outlook 2016 current mailbox searching become unread & sender name missing but it working on All outlook items. However, when searching 'Current Mailbox' or 'Current Folder', in each respective mailbox, results are returned. Hi everyone, a couple of our users are having issues with outlook search on shared mailboxes that have been added to their outlook and I'm kinda out HKEY_CURRENT_USER\Software\Microsoft\Office\16. to search directly the shared mailbox you can locate (click) to a shared mailbox folder (for example Inbox folder of the shared mailbox) in your outlook. i i click on the server search option the results are actually showing. Menu. It works OK if I search 'All Mailboxes', but says 'No Results' if I search the current folder. Hi, Is there a way to search for an emails in including all mailboxes in outlook even shared in one go? it seems like the only way of doing it is to select shared mailbox and “current mailbox” When i select all mailboxes or all outlook items it doesn’t find emails from shared mailboxes Thanks Refine your search results. Current Folder – whatever folder you’re looking at. When I start searching with scope current folder and current mailbox - I don't see value in our column. This should be your last resort and Which Outlook version are you running ? File > Office Account > About Outlook. If your Outlook doesn’t search your mailbox when using the Exchange (not enough space to increase the size of the search index), or the current index file has been damaged and needs to Make sure that the PreventIndexingOutlook = 1 parameter is missing in the registry key “HKEY_LOCAL_MACHINE\SOFTWARE\Policies\Microsoft It opens the search ribbon (if needed) and puts an active cursor in the search bar. This will enable Outlook to sync and index the older emails that may be missing in the Outlook search results. This is easy to override on a per-search basis using the drop-down to the right of the email search box. However, since an update, the Search Current Mailbox function is no longer available for the shared mailbox searches, though it is still available for the searches of my personal mailbox. Restart Outlook. I can search for subfolders in my primary mailbox, but I can’t search subfolders in a shared mailbox even though other users can. I will help you with this issue. The first time I got it to work was by going on the 365 Indexing issues: Check if the shared mailbox is included in the indexing options in Outlook. 5. Click in the search box, and collapse the search suggestions, you can see a search options in the navigation pan, choose Search Tools. Windows; Mac; Linux; Chromebook; Microsoft; Programming; Our views in Outlook display additional information from user defined property that is set on folder and emails. Thank you. They’ve been using MAC forever, and we recently moved them over to new Windows devices. Yes, it is possible to search the contents of a shared mailbox in Outlook. However, if I search for them using the "Search Current Mailbox (Ctrl + E)" box, they suddenly appear! I've confirmed this by flagging one of the missing emails for follow up after making it appear using the search box. com). If you are using Outlook 2016, for search box: Go to “File” menu and select “Options”. I have a weird problem with Outlook 2016. Since moving over to the new devices, the users started complaining that when they run searches for emails within Outlook it doesn’t find anything at all, or the search results are extremely limited. User has an e-mail 2 or 3 subfolders deep and a few months to a year old. My team have a shared inbox, that doesn't include the search option 'current mailbox'. Under Customize the Classic Ribbon, select Main Tab. Sign in now. Kindly try to your Outlook client, kindly open it in safe mode to see if the search current mailbox box is still missing. After a while, a little switch next Coming soon located at the upper right of the Microsoft Outlook window. Once you have done this, you can then access the shared mailbox and Basically, the Current Mailbox search option disappears (or gets greyed out when it's on the ribbon) for a shared mailbox. Repair Outlook. Now in my Outlook I use the Search field at the top of the of the email messages. Change the Value data to 0. Now when you do a search for cached content if you scroll to the bottom of your results you will see "search complete", however, if you execute a search in one of those shared folders/mailboxes, you should see "server results". This because restarting the I have two mailboxes (personal and a customer support mailbox everyone has access to) in Outlook 365 Windows client. I'm Diane, an Office Apps & Services MVP specializing in Outlook and an Independent Advisor. Since Outlook 2004 (released in May 2020), the search bar is in the Outlook title bar at the very top. Microsoft. Especially check Search indexing settings in Outlook: I was previously having issues with the shared mailboxes, so I'll use one in this example. Double-click on DisableServerAssistedSearch. Rebuild your search index: Sometimes, Outlook’s search index might be corrupted. Next, rather than using the main "Search" text field at the top of Outlook, use the lower "Search" menu item below it to the left: Next, You can work around the issue by disabling Windows Desktop Search which will cause Outlook to use its built-in search. Hi Johnny, For All mailboxes option, may I know how many accounts you set up under a same profile in your outlook? If you just set one under your profile, it's normal behavior since you just have one mailbox. The Outlook Team re-enabled the feature that supports searching shared mailboxes and shared mailbox archives with service search. Under Choose commands from, select Tools Tabs. If the search results are incomplete or missing older email items, apply the following methods: a. Outlook just ignores the search. Then, click on the search bar and on the left the new menu should appear. Community. Everything works perfectly EXCEPT the search-bar returns no results if I am searching in 'Current Folder'. See images attached. If you're used to having a search bar in Microsoft Outlook, it can be frustrating when it suddenly goes missing. and once I set that and go back to the inbox and search it works and only searches in current folder, but then every search thereafter searches all mailboxes and will remain that (search scope and what is the search query/term), did you tested with different search scopes, "current folder", "current mailbox", "subfolders" ? You may also try troubleshooting steps in this Microsoft article. Within the Search tab, select Indexing Options. Outlook 365 with 1 Year cache. show post in topic Get to know the new Microsoft Outlook Search box and all of its new features! Get to know the new Microsoft Outlook Search box and all of its new features! How-To Geek. Restart your Outlook once to see if it works. I can’t start Microsoft Update Outlook: It’s also possible that the missing search bar issue is a bug or a problem in the version of Outlook you’re using. - shared mailbox AutoMapped with Download Shared Folders turned off. For example, when you search your inbox with Outlook 2016, you find the sender is not appearing under the From column in the reading pane search results as shown below. Current mailbox when searching from the inbox" Select OK; Note that this will change the default search scope for email searches as well. Navigate to HKEY_CURRENT_USER\Software\Microsoft\Office\16. to your inbox) to display the sender address using [SearchFromEmail] (see e. You can also select a category within the Refine group to further filter your search results: From – only shows results from a specific I have an issue with the searching in Outlook 2016. If you have set up more than one mailboxes, and still the All mailboxes missing, please provide us the screenshots (Please remove your personal According to your description, the Current Mailbox is not visible for the shared mailbox. Then a command – “to:(Recipient Name)” will arise in the search field. If the Search Box is currently set to “Search Current Mailbox”, you will need to change it. I only have the 'Current Mailbox' button. The search results also appear as unread. You will see a vast variety of commands, tabs and ribbons listed in dialog boxes. When I search a shared inbox (not my main account inbox,) with "Current Folder" selected, I get results from all folders in the shared account including the inbox along with a message saying that no results could be found in the current folder. g. Restart Outlook; Add the Search option; Run Outlook in safe mode & disable Outlook add-ins; Update Outlook; Now follow the tutorials below to fix “search bar missing in Outlook”. Create a new outlook profile: In some cases, creating a new profile can resolve search issues. Step 2: Go to Customize Ribbon and select Tool Tabs and Main Tabs. Nothing happens. Go to When I click on the search current mailbox bar and the search tool options appear the 'All Mailboxes' button does not appear. Increase Email Sync Slider. Corrupted PST/OST Files: If your Outlook data files are corrupted, it can cause various issues, including search problems. To search a Shared Mailbox, click the mailbox and use the Current Folder scope. 20114) 64-bit. If your shared mailbox is Auto mapped, you may consider to turn cached mode off for the shared mailbox first, then you are able to use the Outlook search function to search "current mailbox" Go to File > Account Settings > Account Settings A few days ago, we took our last users off Outlook 2013 client and placed them on Outlook 2016. Repair Outlook 2016 for Mac or Outlook for Mac 2011. it only happened when search in Current Folder. Part 2: How to Show "Search Box" in the New Outlook No results found in current folder”. Use the Outlook Index Repair Option. Skip to main content. If you don’t immediately see the issue resolved, please restart Outlook to pick up the change. May I please know if you mean that the All Mailboxes option is missing from the dropdown menu when When someone searches their mailbox the results return looking as if all the mail is unread and the This fixed the missing From field in Search for other HKEY_CURRENT_USER\Software\Microsoft\Office\16. You can use this shortcut key everywhere in Outlook, even when the search bar is missing. For mail folders, these are your options. Check Outlook Search Scope. How to Repair Outlook. Note: If you’re using Outlook 2010, -Outlook Options > Search > Include results only from: All Mailboxes does NOT make Outlook search do all mailboxes -Having two mailbxoes added as separate accounts In oulook makes "All Mailboxes" come back, but that will only search the two mailboxes, not any shared mailboxes they have access to. It looks like it replaced it with all outlook items which is not helpful. In the next part, I will discuss how to show the Search box in the new outlook version. If I enable "All Mailboxes" or "All Outlook Items" in the search tab my searches only apply to my primary personal account: Search Tools -> Locations to Search only shows my personal email account. here are different ways you can configure your shared mailbox to be able to see the current mailbox in search: - shared mailbox Added via Advanced tab with Download Shared Folders turned off. Select an option to refine or widen your search: All Mailboxes, Current Mailbox, Current Folder, Subfolder, or All Outlook Items. Today I started Outlook 2019 and wanted to search for an e-mail but I can't. The built-in search will display the following to indicate it is not using the Windows Search service: Search performance will be impacted because a group policy has turned off the Windows Search service. In outlook when i search in a specific mailbox i get no results with the option to search on the server. Where is the option to select "All Mailboxes"? "Current Folder"? The Search bar keeps "crashing" especially when pasting data from another app like Excel. Current Mailbox – choose this scope to keep the When looking at the shared mailbox (Accounts) on the local Office app, I have the ability to search just the current mailbox on top of a number of other choices. Check for any available updates for Outlook and install them. i even tryed another computer with outlook and even there, the same behavior. Typing a space bar in the search just randomly stops working and instead starts rotating through emails in the inbox. Any help would be Appreciated! For example, the search bar was set to "Current Mailbox", I then changed it to "Current Folder", I then selected another folder from my left-hand pane to select a different folder, I then followed up by moving back into the inbox I had originally selected, and the search bar reverted to "Current Mailbox" I. 0Outlook. This is what I I have repaired my PST and I have transferred everything into a brand new PST and I am now using that one instead. I've had enough complaints over the past month that the search bar is broken to some degree. Is there a way to search to more than one mailbox their subfolders? Ctrl+Shift+F doesn't allow more than one data file. In the desktop version, I have the option to search across "All Mailboxes". Use the box on the left to further refine your search within the current mailbox: You can define how your search results appear. This change is enabled to the following: These are the reasons behind the issue of searching the current mailbox Outlook missing. You can just type the specific name, replacing “Recipient Name”. It doesn't move to Results. 1. Results are not returned when using these search methods. question 1207793) by clicking View and then Add column. Service Issues: The Windows Search service might not be running or could be experiencing issues. Outlook 365: Search criteria in pulldown menu "All Mailboxes" There are usually 5 search criteria to choose from in the pull-down menu: Current subfolder; subfolders; Current Mailbox; All Mailboxes and All Outlook Items. but this behavior is only limited on this specific mailbox. Please advise how to restore. Subfolders – the current folder and any subfolders. Inconsistent OST file can lead to issues in Outlook, such as search problem with shared mailbox. Perhaps I can describe it. In Outlook, in the grey area at the top, right click, customize, and then in the dialog box that comes up, All icons, select Search and add it. WORKAROUND This should keep Outlook from caching the data in those mailboxes, and search would not then index them locally. THE SEARCH IS COMPLETELY DEAD for both Shared and Delegate mailboxes. Windows; Mac; Linux; Chromebook; Microsoft; Programming; Mobile Submenu. Method 4. ftkjowfnvkvkxyhtjaoroynsxnflfqrotaoppuirtgaerdqzhkeqdopfoswonbvnrtswnb
Search current mailbox outlook missing Select the search bar and type a name or subject. It’s been very frustrating trying to find emails without it. You can choose between All Mail, When entering a search termi, and setting the search to Current Folder, and hit Enter, there is absolutely no response. But don't worry, it hasn't disappeared. If "All Mailboxes" is missing, try setting it to "Current Mailbox" first, then switch back. For some time now only 3 criteria are available. Part of my workflow relied on these inbox searches to work correctly. Click Search Tools, Locations to Search, confirm all the locations where you want to search are checked. I have uninstalled and re-installed and reset search options. To rebuild it: Go to Control Panel > Indexing Options > Modify, and uncheck Microsoft Outlook. Clean install on a new pc. Learn how to use MS Outlook's search function to find missing Outlook messages in this short video. Click OK. Some background on Based on your description, I understand that you have a concern about a Folder named 'Search Folders' has disappeared in Outlook (New). Below are five steps to demonstrate how to rebuild your search index on MS Outlook 365: Head to File > Options, then select Search. Step 3: Add Search Tools to Main Tabs. Change the Registry Value: Press Windows Key + R, type regedit, and press Enter. Any help on resolving this would be greatly appreciated! Thank you. It's possible that if you think the "search current mailbox" in Outlook is missing, this option has just been selected to collapse the search bar. To open outlook in safe mode kindly see Open Outlook in safe mode - Office Support (microsoft. I already tried remove profile, rebuild indexing, uninstall and install Microsoft Office, reformat Windows, resetting view but none of Microsoft Outlook Search current mailbox missing. Unless we start start searching everything works fine - I can see check mark in column. 2 weeks ago I received an update to my Microsoft Office 365 and I seem to have lost the option to search All Mailboxes, I am in Classic Outlook Version 2408. g. The search bar which is normally above All, Unread, (which is again above the list of e-mails) is missing. Click OK, then go back and recheck Microsoft Outlook to rebuild the index. Only Current Folder and Current Mailbox it does not work correctly for. It just sits there. Previously, when using the search bar in the Outlook Desktop app, I could select "Search Current Mailbox" for both my own mailbox and the shared mailbox. and on me. I have tried: In the new Outlook version, I have noticed that the search scope options are limited to "Current Mailbox" and "Current Folder". When looking at the shared mailbox in the The Outlook Search function displays items or messages in your Outlook views, such as Mail, Calendar, and Contacts. If it is not listed, remove and re-add the mailbox. From there, click on Indexing Options, select the relevant mailbox, click But, what happens when Outlook search stops working? In this article, we’ll show you nine ways to fix Outlook search. If you'd like to see it for the shared mailbox, as a workaround, you can add it as a separated mailbox. Besides, check what to do Used the Search option in Outlook to find it select View Settings, and click on Reset Current View to restore the default settings and potentially reveal the missing email. and it is the 2016 outlook. Follow these steps: When you perform a search in Outlook, it defaults to searching only the current folder. Praditya Load the Outlook desktop application from your Windows desktop, and locate the Mailbox Search Bar (red box in screenshot). The Outlook Team made a change from the service on 1/23/2024 to address the issue. I work on a customer service team where we have a shared mailbox and the option to search "Current Mailbox" is no longer available. If the Search Box is currently set to “Search All Mailboxes”, you do not need to change anything. In the Outlook Options window, locate and click on Customize Ribbon in the left bar. 0. I am using Outlook 2013 while at work and am having an issue with search. . Close. HKEY_CURRENT_USERSoftwareMicrosoftOffice16. Click Search Tools, Indexing Status, confirm that Outlook has finished indexing all of your items. i am out of options i can try We’ve been having an issue with one of our clients. if you find the Instant Search Box missing from your Outlook app, follow these Product on premise :Microsoft® Outlook® for Microsoft 365 MSO (Version 2408 Build 16. On the Search tab, select All Mailboxes from the dropdown. 4. , it reverts back to "Current Mailbox" even after manually Current Folder: Search only the selected folder; Subfolders: Search the current folder and all folders below it; Current Mailbox: Search all folders and views of the mailbox; All Mailboxes: Search the current mailbox and your Online Archive; All Outlook Items: Search all views, including Mail, Calendar, Contacts, Tasks, etc. 2. 0\Outlook\Search Click Edit > New > DWORD Value. Built-in repair utilities can often fix the problem of an unresponsive Outlook search function. 17928. What you can do is relaunch the Outlook application. Here are two five-step methods to get your email back on track if Outlook doesn't show your recent emails when you conduct a search. They do a "From" e-mail search and search "All Outlook Items", "Subfolders", or "All Mailboxes" None of them yield any results. This change is enabled to the There have been reports of search being broken with shared mailboxes in M365 Current Channel and the Outlook Desktop client since the most recent update. I In Outlook, click File -> Options. e. To further confirm if the issue is related to your customer or account, it is recommended that these users who are unable to search the Current Mailbox properly be logged to a different Outlook client to check for any discrepancies in the issue. The search result will retrieve results from all mailboxes, including the ones in the current folder. Then enter your keywords and press Enter. At the moment we only have current folder, all mailboxes, and all outlook items. Current Mailbox – all mail items in the current mailbox. Give it a try and let me know if it work. However, if I search the Default Mailbox, the search works. Since all mail items, including shared mailbox are stored in the OST file, the file may get too large for Outlook to handle as shared mailbox often In Outlook you can add a column (e. All Outlook Items – all items (mail, calendar, contacts etc) But what if the search bar suddenly disappears from your Outlook interface? A missing search bar seems to be a common issue for some Outlook users. already tried Reset View but no effect. To search for items that have been moved to an auto-expanded archive mailbox, you must search within the folder itself. Someone else experience the same issue, and they were provided with the steps below; however, when I go to add the account and it prompts me for a password, there is no option to select Sign In With Another Account. If you enable the switch, the Search Bar will disappear and if it is Those emails didn't just disappear. However when I specify either to search from Subfolders, All Mailboxes, or All Outlook Items, it works. Make sure the user is actually searching all mailboxes: Click inside the search bar in Outlook. Desktop Submenu. Allow time for Outlook to re-index, and try searching again. The first item to check is if Outlook is on your PC’s The Outlook Team re-enabled the feature that supports searching shared mailboxes and shared mailbox archives with service search. Starting around January 16th, 2025, Outlook 2016 MSI stopped showing the sender in search results and the search results appear as unread. To do this, you will need to add the shared mailbox to your Outlook profile. You’re searching for certain messages in Microsoft Outlook by specific criteria. My outlook is missing the search all mailboxes in the search drop down menu. To do that, the steps are as follows: 1. Rebuild the search index: Access the File menu, go to Options, and choose Search. It is a normal behavior, as the shared mailbox is associated with the primary mailbox as a part of the mailbox. When finding “Outlook search bar missing”, do not panic. Now I want to replace the usual "From" column by a custom column (in order to help with identifying spam). Click the “Search” tab, and you will see all kinds of search options. Locate and click on option “Customize Ribbon”. We’ll start with the easiest and most likely fix, so try these solutions. Did you reset the ribbon to see if that brings it back? I have it on all the search scopes and account types, even shared mailboxes where subfolder search doesn't work. To be clear, what's missing is the input field where the text "Search current mailbox" appears in this example screen shot: Where do I activate it again? According to your description, the Current Mailbox is not visible for the shared mailbox. Still does not appear. Since you mentioned when searching in Current Folders of a shared mailbox, it does not do an accurate search, you may also try troubleshooting steps in this Microsoft article. This is occurring both users who use Cached Exchange mode and those who have it turned off, and both New and Classic Outlook. In Outlook choose File > Options > Search; Select the results option "Current folder. All fixes for shared mailboxes are in these builds and service search is enabled in Beta Channel, Current Channel Preview, and Current Channel. You can choose "All mailboxes", "Current folder" or "All Outlook elements". Once you have done this, you can then access the shared mailbox and search its contents using the Outlook search feature. Select Current Folder as the search scope (only for incomplete search results in the Archive Mailbox) If you use the All Mailboxes or All Outlook Items scopes to search in Outlook, you may find that the Archive Mailbox yields limited or no results. This works perfectly. In the event that the problem doesn’t exist in safe mode, kindly follow the instructions in. STATUS: FIXED. If the scope was the current folder, there would be no need for the In Folder column. 3. If the issue is reproducible on other clients, it may be more relevant to your account itself than to the Outlook client. 0\Outlook\Search REG_DWORD: DisableServerAssistedSearch Value: 1 --Diane Poremsky M365 MVP , specializing This is a strange new behavior that started yesterday (8/10/23). I have a customer with several users who are experience this weird issue with Outlook, where searching “Current Mailbox” returns no results whatsoever, There have been reports of search being broken with shared mailboxes in M365 Current Channel and the Outlook Desktop client since the most recent update. The search defaults to "Current Mailbox". For instance, if you want to search the messages that you sent to specific recipient, you could click the “To” icon. Previously you could find the search bar IN a folder of your mailbox. Select Settings, General, then Search. Scenario. After this, they were no longer able to search in the subfolders of multiple shared mailboxes. If the missing search results in new Outlook are in the Deleted items folder, you can add this folder to your search results: Start new Outlook for Windows. Continue to Step 2. If you perform a search in Outlook 2016 for Mac or Outlook for Mac 2011 and receive a No Results message, or your search is unsuccessful using Mac OS built-in Spotlight . I have my own individual Outlook mailbox and also access to a mailbox which belongs to one of my line managers. When you perform a search in Outlook, it defaults to searching only the current folder. How-To Geek. Image: dennizn/Adobe Stock. In options search I have set the default folders to current folder only. You know there should be results for your search, but no messages are appearing. There are some emails that are not visible in the inbox. Hi, I have recently see a similar problem asked here, but the solution is not working on me. Some people may have both their work and personal email accounts in Outlook. When I do a search in Outlook the column that should show who the email is From is blank, and all emails found are in bold to indicate it is unread. Refer to the 'Outlook search returns no results' and ' Outlook search returns incomplete results ' sections. Fix Incomplete Outlook Search Results Problem. All Mailboxes – all mail accounts you currently have open in Outlook. Previously, when using the search bar in the Outlook put the shared mailbox in online mode meaning uncheck the Use Cached Exchange Mode to download email to an Outlook data file. 0\Outlook\Search. I have a shared mailbox which contains multiple folders, and I want to be able to search my current mailbox in order to search all of the folders within. Android; iPhone; Cellular Carriers; Gaming; Indexing Issues: If Outlook’s search index is corrupted or incomplete, it can prevent searches from working properly. If it All Mailboxes – choose this scope if we have shared mailboxes or other accounts in Outlook. According to your description, I really understand that you are referring to difference in the current feature in New Outlook preview and the classic outlook. In both cases (2010 and 2013), I am typing this into the search field on the upper right corner of the email list, and the search scope is the current mailbox, not the current folder (which is Inbox). here are Ensure Outlook Is on the Search Index. I have a problem with Outlook 2016 current mailbox searching become unread & sender name missing but it working on All outlook items. However, when searching 'Current Mailbox' or 'Current Folder', in each respective mailbox, results are returned. Hi everyone, a couple of our users are having issues with outlook search on shared mailboxes that have been added to their outlook and I'm kinda out HKEY_CURRENT_USER\Software\Microsoft\Office\16. to search directly the shared mailbox you can locate (click) to a shared mailbox folder (for example Inbox folder of the shared mailbox) in your outlook. i i click on the server search option the results are actually showing. Menu. It works OK if I search 'All Mailboxes', but says 'No Results' if I search the current folder. Hi, Is there a way to search for an emails in including all mailboxes in outlook even shared in one go? it seems like the only way of doing it is to select shared mailbox and “current mailbox” When i select all mailboxes or all outlook items it doesn’t find emails from shared mailboxes Thanks Refine your search results. Current Folder – whatever folder you’re looking at. When I start searching with scope current folder and current mailbox - I don't see value in our column. This should be your last resort and Which Outlook version are you running ? File > Office Account > About Outlook. If your Outlook doesn’t search your mailbox when using the Exchange (not enough space to increase the size of the search index), or the current index file has been damaged and needs to Make sure that the PreventIndexingOutlook = 1 parameter is missing in the registry key “HKEY_LOCAL_MACHINE\SOFTWARE\Policies\Microsoft It opens the search ribbon (if needed) and puts an active cursor in the search bar. This will enable Outlook to sync and index the older emails that may be missing in the Outlook search results. This is easy to override on a per-search basis using the drop-down to the right of the email search box. However, since an update, the Search Current Mailbox function is no longer available for the shared mailbox searches, though it is still available for the searches of my personal mailbox. Restart Outlook. I can search for subfolders in my primary mailbox, but I can’t search subfolders in a shared mailbox even though other users can. I will help you with this issue. The first time I got it to work was by going on the 365 Indexing issues: Check if the shared mailbox is included in the indexing options in Outlook. 5. Click in the search box, and collapse the search suggestions, you can see a search options in the navigation pan, choose Search Tools. Windows; Mac; Linux; Chromebook; Microsoft; Programming; Our views in Outlook display additional information from user defined property that is set on folder and emails. Thank you. They’ve been using MAC forever, and we recently moved them over to new Windows devices. Yes, it is possible to search the contents of a shared mailbox in Outlook. However, if I search for them using the "Search Current Mailbox (Ctrl + E)" box, they suddenly appear! I've confirmed this by flagging one of the missing emails for follow up after making it appear using the search box. com). If you are using Outlook 2016, for search box: Go to “File” menu and select “Options”. I have a weird problem with Outlook 2016. Since moving over to the new devices, the users started complaining that when they run searches for emails within Outlook it doesn’t find anything at all, or the search results are extremely limited. User has an e-mail 2 or 3 subfolders deep and a few months to a year old. My team have a shared inbox, that doesn't include the search option 'current mailbox'. Under Customize the Classic Ribbon, select Main Tab. Sign in now. Kindly try to your Outlook client, kindly open it in safe mode to see if the search current mailbox box is still missing. After a while, a little switch next Coming soon located at the upper right of the Microsoft Outlook window. Once you have done this, you can then access the shared mailbox and Basically, the Current Mailbox search option disappears (or gets greyed out when it's on the ribbon) for a shared mailbox. Repair Outlook. Now in my Outlook I use the Search field at the top of the of the email messages. Change the Value data to 0. Now when you do a search for cached content if you scroll to the bottom of your results you will see "search complete", however, if you execute a search in one of those shared folders/mailboxes, you should see "server results". This because restarting the I have two mailboxes (personal and a customer support mailbox everyone has access to) in Outlook 365 Windows client. I'm Diane, an Office Apps & Services MVP specializing in Outlook and an Independent Advisor. Since Outlook 2004 (released in May 2020), the search bar is in the Outlook title bar at the very top. Microsoft. Especially check Search indexing settings in Outlook: I was previously having issues with the shared mailboxes, so I'll use one in this example. Double-click on DisableServerAssistedSearch. Rebuild your search index: Sometimes, Outlook’s search index might be corrupted. Next, rather than using the main "Search" text field at the top of Outlook, use the lower "Search" menu item below it to the left: Next, You can work around the issue by disabling Windows Desktop Search which will cause Outlook to use its built-in search. Hi Johnny, For All mailboxes option, may I know how many accounts you set up under a same profile in your outlook? If you just set one under your profile, it's normal behavior since you just have one mailbox. The Outlook Team re-enabled the feature that supports searching shared mailboxes and shared mailbox archives with service search. Under Choose commands from, select Tools Tabs. If the search results are incomplete or missing older email items, apply the following methods: a. Outlook just ignores the search. Then, click on the search bar and on the left the new menu should appear. Community. Everything works perfectly EXCEPT the search-bar returns no results if I am searching in 'Current Folder'. See images attached. If you're used to having a search bar in Microsoft Outlook, it can be frustrating when it suddenly goes missing. and once I set that and go back to the inbox and search it works and only searches in current folder, but then every search thereafter searches all mailboxes and will remain that (search scope and what is the search query/term), did you tested with different search scopes, "current folder", "current mailbox", "subfolders" ? You may also try troubleshooting steps in this Microsoft article. Within the Search tab, select Indexing Options. Outlook 365 with 1 Year cache. show post in topic Get to know the new Microsoft Outlook Search box and all of its new features! Get to know the new Microsoft Outlook Search box and all of its new features! How-To Geek. Restart your Outlook once to see if it works. I can’t start Microsoft Update Outlook: It’s also possible that the missing search bar issue is a bug or a problem in the version of Outlook you’re using. - shared mailbox AutoMapped with Download Shared Folders turned off. For example, when you search your inbox with Outlook 2016, you find the sender is not appearing under the From column in the reading pane search results as shown below. Current mailbox when searching from the inbox" Select OK; Note that this will change the default search scope for email searches as well. Navigate to HKEY_CURRENT_USER\Software\Microsoft\Office\16. to your inbox) to display the sender address using [SearchFromEmail] (see e. You can also select a category within the Refine group to further filter your search results: From – only shows results from a specific I have an issue with the searching in Outlook 2016. If you have set up more than one mailboxes, and still the All mailboxes missing, please provide us the screenshots (Please remove your personal According to your description, the Current Mailbox is not visible for the shared mailbox. Then a command – “to:(Recipient Name)” will arise in the search field. If the Search Box is currently set to “Search Current Mailbox”, you will need to change it. I only have the 'Current Mailbox' button. The search results also appear as unread. You will see a vast variety of commands, tabs and ribbons listed in dialog boxes. When I search a shared inbox (not my main account inbox,) with "Current Folder" selected, I get results from all folders in the shared account including the inbox along with a message saying that no results could be found in the current folder. g. Restart Outlook; Add the Search option; Run Outlook in safe mode & disable Outlook add-ins; Update Outlook; Now follow the tutorials below to fix “search bar missing in Outlook”. Create a new outlook profile: In some cases, creating a new profile can resolve search issues. Step 2: Go to Customize Ribbon and select Tool Tabs and Main Tabs. Nothing happens. Go to When I click on the search current mailbox bar and the search tool options appear the 'All Mailboxes' button does not appear. Increase Email Sync Slider. Corrupted PST/OST Files: If your Outlook data files are corrupted, it can cause various issues, including search problems. To search a Shared Mailbox, click the mailbox and use the Current Folder scope. 20114) 64-bit. If your shared mailbox is Auto mapped, you may consider to turn cached mode off for the shared mailbox first, then you are able to use the Outlook search function to search "current mailbox" Go to File > Account Settings > Account Settings A few days ago, we took our last users off Outlook 2013 client and placed them on Outlook 2016. Repair Outlook 2016 for Mac or Outlook for Mac 2011. it only happened when search in Current Folder. Part 2: How to Show "Search Box" in the New Outlook No results found in current folder”. Use the Outlook Index Repair Option. Skip to main content. If you don’t immediately see the issue resolved, please restart Outlook to pick up the change. May I please know if you mean that the All Mailboxes option is missing from the dropdown menu when When someone searches their mailbox the results return looking as if all the mail is unread and the This fixed the missing From field in Search for other HKEY_CURRENT_USER\Software\Microsoft\Office\16. You can use this shortcut key everywhere in Outlook, even when the search bar is missing. For mail folders, these are your options. Check Outlook Search Scope. How to Repair Outlook. Note: If you’re using Outlook 2010, -Outlook Options > Search > Include results only from: All Mailboxes does NOT make Outlook search do all mailboxes -Having two mailbxoes added as separate accounts In oulook makes "All Mailboxes" come back, but that will only search the two mailboxes, not any shared mailboxes they have access to. It looks like it replaced it with all outlook items which is not helpful. In the next part, I will discuss how to show the Search box in the new outlook version. If I enable "All Mailboxes" or "All Outlook Items" in the search tab my searches only apply to my primary personal account: Search Tools -> Locations to Search only shows my personal email account. here are different ways you can configure your shared mailbox to be able to see the current mailbox in search: - shared mailbox Added via Advanced tab with Download Shared Folders turned off. Select an option to refine or widen your search: All Mailboxes, Current Mailbox, Current Folder, Subfolder, or All Outlook Items. Today I started Outlook 2019 and wanted to search for an e-mail but I can't. The built-in search will display the following to indicate it is not using the Windows Search service: Search performance will be impacted because a group policy has turned off the Windows Search service. In outlook when i search in a specific mailbox i get no results with the option to search on the server. Where is the option to select "All Mailboxes"? "Current Folder"? The Search bar keeps "crashing" especially when pasting data from another app like Excel. Current Mailbox – choose this scope to keep the When looking at the shared mailbox (Accounts) on the local Office app, I have the ability to search just the current mailbox on top of a number of other choices. Check for any available updates for Outlook and install them. i even tryed another computer with outlook and even there, the same behavior. Typing a space bar in the search just randomly stops working and instead starts rotating through emails in the inbox. Any help would be Appreciated! For example, the search bar was set to "Current Mailbox", I then changed it to "Current Folder", I then selected another folder from my left-hand pane to select a different folder, I then followed up by moving back into the inbox I had originally selected, and the search bar reverted to "Current Mailbox" I. 0Outlook. This is what I I have repaired my PST and I have transferred everything into a brand new PST and I am now using that one instead. I've had enough complaints over the past month that the search bar is broken to some degree. Is there a way to search to more than one mailbox their subfolders? Ctrl+Shift+F doesn't allow more than one data file. In the desktop version, I have the option to search across "All Mailboxes". Use the box on the left to further refine your search within the current mailbox: You can define how your search results appear. This change is enabled to the following: These are the reasons behind the issue of searching the current mailbox Outlook missing. You can just type the specific name, replacing “Recipient Name”. It doesn't move to Results. 1. Results are not returned when using these search methods. question 1207793) by clicking View and then Add column. Service Issues: The Windows Search service might not be running or could be experiencing issues. Outlook 365: Search criteria in pulldown menu "All Mailboxes" There are usually 5 search criteria to choose from in the pull-down menu: Current subfolder; subfolders; Current Mailbox; All Mailboxes and All Outlook Items. but this behavior is only limited on this specific mailbox. Please advise how to restore. Subfolders – the current folder and any subfolders. Inconsistent OST file can lead to issues in Outlook, such as search problem with shared mailbox. Perhaps I can describe it. In Outlook, in the grey area at the top, right click, customize, and then in the dialog box that comes up, All icons, select Search and add it. WORKAROUND This should keep Outlook from caching the data in those mailboxes, and search would not then index them locally. THE SEARCH IS COMPLETELY DEAD for both Shared and Delegate mailboxes. Windows; Mac; Linux; Chromebook; Microsoft; Programming; Mobile Submenu. Method 4. ftkj owfnv kvkxy htjao roy nsxnf lfqro tao ppuir tgaer dqz hkeqd opfos wonbvn rtswnb